W WORKEINLegal help for business in Poland, since 2018
Al. Armii Ludowej 6/74a
Warszawa
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Need your own company in Poland but no time to travel?

Workein — legal help with opening a company in Poland without travelling there. Documents, bank and accountant — all in one place.

  • We’ll advise: sole trader or spółkasole trader — 615 zł instead of 2250 zł, if you’re eligible
  • We prepare the documents for signingPKD, articles and a set ready to sign
  • No need to come to Polandsign at the Polish consulate in your country
  • Account, address and accountanta bank that works with non-residents

Answer a few questions and get a cost estimate for your case

Takes no more than
2 minutes

Our experience

2018the year we started working on the Polish market
97,7%successful cases
2500+hours spent with clients
4 daysto file an sp. z o.o. online

Client reviews

Video reviews

Clients talk about what it was like to work with us.

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Client conversations

Screenshots from our work WhatsApp: case decisions and replies from clients.

Conversation with a client
Conversation with a client
Conversation with a client
Conversation with a client
Conversation with a client

Which company you can open

A sole trader business is cheaper and faster but not open to everyone. A spółka can be opened by a citizen of any country. We check your eligibility before you pay anything.

Sole trader · JDG

Who can open a sole trader business

The list is wider than people assume. If you fit even one item, a sole trader business is open to you — and that is 615 zł instead of 2250 zł.

What to do: check yourself against the list below. If you’re not on it, we help you open an sp. z o.o.
Sp. z o.o. · 4 days against 40

A spółka is open to everyone

Citizenship does not matter. Online through S24 takes up to four working days. The same result at a notary costs 4000 zł and takes up to forty working days.

Required: a PESEL number and profil zaufany. Citizenship does not matter. If you have no PESEL or signature, we help you apply for them, 200 zł per person.
A foreigner can open a sole trader business with at least one of the following
  • UKR status or temporary protection in Poland
  • Citizenship of an EU country, the USA or Switzerland
  • Full-time study at a Polish university or a Polish university degree
  • Blue Card — Niebieska Karta UE
  • Permanent residence or a long-term EU resident card
  • Temporary residence based on family reunification, study or research
  • Refugee status or subsidiary protection
  • Residence on humanitarian grounds
  • Temporary residence plus marriage to a Polish citizen living in Poland
  • Temporary residence for business — continuing activity under a CEIDG entry
  • A valid Karta Polaka
  • A family member of an EU citizen — spouse, child under 21, dependant or dependent parent
  • A Poland Business Harbour visa
  • A filed application for temporary or permanent residence, until it is decided

Not finding yourself on the list is not a dead end. A spółka can be opened by citizens of any country, and it can also carry your legal residence: an operating company gives you grounds for a business-based residence card.

A residence card application is filed electronically through MOS 2.0 and requires profil zaufany. That is why we prepare the PESEL and signature paperwork together with the company, rather than as a separate exercise six months later.

Do it yourself, go to a notary, or come to us

You’ll get the register entry either way. The difference is how long it takes and what you end up holding besides the entry itself.

What you get Workein, online On your own through S24 At a notary
TimeframeUp to 4 working daysDepends on how many attempts it takesUp to 40 working days
Cost of the work2000 zł0 zł, your own time4000 zł
Payment to the court200 zł200 złHigher, plus the notary’s fee
PKD selectionMatched to real plans and bank requirementsYou pick them from the classifier yourselfUsually not included
Filing with CRBRIncludedA separate obligation people find out about lateUsually a separate service
PESEL and profil zaufany200 zł per person, we help you applyYou arrange it yourself, timing depends on the officeYou arrange it yourself
Bank accountWe find a suitable bank and support youYou look for a bank that works with non-residentsNot included
Registered addressA checked virtual addressYou find it yourself, risking a bank refusalNot included
AccountantWe find one and connect youYou look for one after registrationNot included
Travel to PolandNot needed — signature via a consulateNeeded, unless you know about the consulate routeNeeded
If the court raises objectionsWe reply and see the case through to the endYou work it out yourselfThrough the notary

We’ll look at your situation and tell you which of the three routes suits you and what it costs in full.

What usually goes wrong when people open a company on their own

Every one of these can be fixed. But fixing it costs weeks, and sometimes a second registration.

PKD codes picked at randomEither a pile of codes “just in case” or one that is too narrow. The first raises questions at the bank. The second forces you to amend the register as soon as a new client appears.
CRBR forgottenRegistering the beneficial owners is a separate obligation after the company is entered in the register. People find out about it last.
No PESEL and no profil zaufanyWithout them you cannot sign documents online. People reach the signing stage and discover that getting the signature takes several more days.
An address the bank won’t acceptA random virtual address with a hundred companies registered at it is a reason to refuse an account.
The bank refused a non-residentThe company is registered but there is no account. Some banks will not open accounts for non-resident founders without a visit in person.
A sole trader business opened without eligibilityRight now JDG is available only with UKR status or a CUKR card. That has to be checked before registration, not after.

How opening a company works

Seven steps, and you take part in three: the conversation, signing the documents and sending the originals. We handle the rest without you.

ConsultationWe go through what you plan to do in Poland and choose the option: sole trader or spółka, online or at a notary. We check your sole trader eligibility on fourteen grounds.
ContractWe sign a contract for support with opening the company. It sets out exactly what we do and what it costs.
Preparing the documentsWe select the PKD codes, check the name is unique in the register, prepare the set and email it to you.
Signing by the foundersYou sign the documents wherever you are. The electronic signature is confirmed at a Polish consulate if you are outside Poland.
Originals to WarsawYou send the signed originals to our office. No travel needed.
Filing with KRSWe file the KRS application by power of attorney, submit the beneficial owner details to CRBR once the company is entered, and secure the registered address.
Documents and company stampWe hand over the registration documents and the company stamp. Then we find a bank, help open the account and connect an accountant.

After that the company lives on: reporting, ZUS, VAT and letters from the authorities. We handle that too, so you won’t have to find a new contractor and explain everything again.

What it costs and when it will be ready

Three routes to one result: a working company. The court fee is shown as a separate line, because it is a payment to the state and is not included in our price.

Sp. z o.o. at a notary
4000 zł

Up to 40 working days. Needed for non-standard articles or a non-cash contribution

  • Everything in the online package
  • Articles written for your structure, not the S24 template
  • Support at the notary
  • Non-cash contribution to capital
  • Non-standard distribution of shares
Sp. z o.o. online · S24
2000 zł

Plus 250 zł to the court — 2250 zł in total. Up to 4 working days, by power of attorney.

  • PKD selection, NIP and REGON paperwork
  • Filing with CRBR
  • We help open an account and find a bank for non-residents
  • A registered address with mail handling
  • Accounting service selection and a consultation
Sole trader (JDG)
615 zł

Up to 2 working days. No state fee

  • PKD selection, NIP and REGON paperwork
  • Online application to CEIDG
  • ZUS application and choice of tax form
  • Bank selection and adding the account to the CEIDG register
  • Accounting service selection

Optional with any package: the profil zaufany electronic signature costs 200 zł per person, and a PESEL number for founders and directors costs 200 zł per person. Without them you cannot sign documents online.

What the support includes

In the end you have a working company — with an account, an address and an accountant.

Sp. z o.o. online by power of attorney (2000 zł + 250 zł to the court)

In short: the option for those who need limited liability, partners in the structure or to move an existing business. The founders’ citizenship does not matter.

  • A preliminary consultation with a manager is free; expert tax and business advice is paid
  • We select the PKD activity codes
  • NIP paperwork — the tax identification number
  • REGON paperwork — the statistical number
  • Filing with CRBR — the beneficial owners register
  • Online filing, remotely by power of attorney
  • A bank that works with non-residents, and help opening the account
  • A registered address with mail handling
  • We find an accountant who handles companies like yours
  • Profil zaufany and PESEL at 200 zł per person
Get a consultation4 days

Sole trader — sole trader, JDG (up to 2 working days)

In short: the fastest and cheapest option. Available on fourteen different grounds — we check yours in the very first conversation.

  • A check of your sole trader eligibility on fourteen grounds
  • We select the PKD activity codes
  • NIP and REGON paperwork
  • Online application to CEIDG
  • ZUS application
  • We choose the tax form that suits your activity
  • A bank that works with non-residents
  • Adding the bank account to the CEIDG register
  • We find an accountant who handles companies like yours
  • A switch to sp. z o.o. if sole trader eligibility is not confirmed
2 days

What else a company needs

You can order these together with opening the company or later, from the same people who opened the company.

Help with becoming a VAT payerVAT payer status in Poland
615 zł
EORI numberA customs number for import and export, within 24 hours
492 zł
Support with opening an accountFor a Polish legal entity, charged hourly
553 zł
Employment agency registerIf you hire and place staff
615 zł
Changes in KRSChanging a spółka’s details, from
1845 zł
Changes in CEIDGChanging a sole trader’s details
307 zł
Cash registerThe tax office may refund 700 zł on the purchase
1800 zł
Closing a sole trader businessSole trader / JDG only
1230 zł
Suspending a spółkaSuspension of activity
3075 zł
Criminal record certificateObtained in Poland
307 zł
Card payment terminalFree for the first year for new companies
on request
Accounting servicesFor sole traders and spółki, monthly. The rate depends on turnover and the number of documents
on request

How to pay

Payment methodsBy bank card via a secure link, Blik, or transfer to the Polish company’s account. The 250 zł court fee is paid by card or Blik at the moment of filing.
Payment documentsA contract and an invoice from a Polish company — a documented expense for your accounts.

What you get when you come to us

What you are paying for, besides the register entry itself.

Opening without travelling to Poland Founders do not need to be present in person for an online registration. The electronic signature is confirmed at a Polish consulate in your country or online by video.
Documents we prepare We prepare the whole set of documents the process requires. You check the name and sign — no filling in forms and no working out how Polish registers operate.
A check of your right to a sole trader business A foreigner can open a sole trader business on fourteen different grounds, and most people know about only a few. The difference is 615 zł against 2250 zł. We check before you pay anything.
A company with an account and an accountant from the start We find a bank that is comfortable with non-resident founders, help you open the account, provide a registered address and connect an accountant.
Confidentiality We do not pass your data, or your family’s data, to third parties.

Check your situation in two minutes

Eight questions and you will know whether a sole trader business or a spółka is open to you, what it costs in full and whether you need to travel to Poland.

  • We check your right to a sole trader business on fourteen grounds
  • We calculate the full amount including PESEL, signature and state fee
  • We tell you the timeframe and whether a visit is needed or a consulate is enough
  • We advise on the share structure if it saves you money on ZUS
14grounds on which a foreigner can open a sole trader business. Most people don’t know about them
615 złagainst 2250 zł — the difference between a sole trader business and a spółka. Worth checking before you pay more

Find your case

“Can I open it remotely? I can’t travel right now”

What we do: we prepare the documents and file the sp. z o.o. application online by power of attorney — up to four working days.

“I was told I can no longer open a sole trader business”

What we do: we check whether you fall under an exception. If not, we help you open a spółka, which you can then also use to build your legal residence.

“Clients in the EU want an invoice from a legal entity and I don’t have one”

What we do: we choose a sole trader business or a spółka to fit your turnover and taxes, prepare the documents and connect an accountant right away. Your first invoice will be issued correctly.

“I want to legalise through my own business, not through an employer”

What we do: we help you open the company and prepare the PESEL and profil zaufany paperwork straight away. Without them you cannot apply for a residence card through MOS 2.0.

“Do I even need a spółka or is a sole trader enough?”

What we do: we calculate taxes and ZUS for both forms, so you can see clearly which is better at your turnover.

“I filed through S24 and the court sent objections — I don’t understand what’s wrong”

What we do: we find the error — in the PKD codes, the articles, the founders’ details or the address — and see the case through to the end.

What a Polish company gives you

Sp. z o.o. is the most convenient form for a foreigner. The procedure is clear, with no hidden costs and no awkward requirements for the founding documents.

Citizenship does not matterThere are no citizenship requirements for directors or founders. A foreigner from any country can be a shareholder and a director.
Share capital does not tie up your moneyThe minimum is 5000 zł. It does not have to be paid into a bank account: the funds can be held in the director’s cash desk and spent on the business.
You don’t have to pay the board a salaryA board member may serve without pay. If the role is paid, the activity is taxed at 21%.
Grounds for residenceBoard members and company employees can obtain a residence permit. The company becomes your grounds for legal residence.
Work without geographic limitsA Polish legal entity can operate worldwide, within each country’s law.
A stable EU economyAn account in a Polish bank, contracts with European clients and predictable regulation.

Still deciding between a sole trader business and a spółka?

Take the calculation: what you’ll pay in the first year under each form — taxes, ZUS, accounting and one-off payments in a single table.

  • The tax burden under both forms at your turnover
  • One-off costs at the start and monthly costs after
  • Who is eligible for a sole trader business right now, and who isn’t
  • What to ask the bank before opening an account
Get the calculation
Calculation
Sole trader or spółka: which is cheaper
WORKEINPDF

Frequently asked questions

Do I need to travel to Poland to open a company?

No. Online registration does not require the founders to be present in person, and no translator or notary is needed. You will need a PESEL number and an electronic signature; the signature is confirmed in person, but that can be done at a Polish consulate in your country rather than in Poland. Travel is only mandatory for registration at a notary.

What does opening a company cost in total?

Sp. z o.o. online is 2000 zł for our work plus 250 zł paid to the court, 2250 zł in total. On top of that, if you don’t have them yet: profil zaufany at 200 zł per person and PESEL for founders and directors at 200 zł per person. Sole trader registration is 615 zł with no state fee.

Which is better — a sole trader business or an sp. z o.o.?

A sole trader business is cheaper: 615 zł against 2250 zł, and it opens in two days instead of four. But not everyone is eligible — you have to fit at least one of fourteen grounds, listed above on this page. If you are eligible, we calculate taxes and ZUS for both forms and tell you which works out better at your turnover.

I’m not a Ukrainian citizen. Am I definitely barred from a sole trader business?

Most likely not. A sole trader business is open to citizens of the EU, the USA and Switzerland, to students and graduates of Polish universities, to holders of a Blue Card, permanent residence, EU resident status or Karta Polaka, to family members of EU citizens and on several other grounds — the full list is above on this page. If none applies, we open an sp. z o.o., which has no citizenship restrictions.

Do you open the bank account?

We find a bank that is comfortable with non-resident founders and help you open the account: we prepare the documents and guide you through the process. The decision to open the account is the bank’s. For a sole trader business we also add the account to the CEIDG register.

What is CRBR and why is it mentioned separately?

It is the central register of beneficial owners. Registering there is a separate obligation once the company is entered in KRS. People who register on their own most often forget it. With us it is part of the sp. z o.o. package.

Does a company give grounds for a residence card?

An operating company can serve as grounds for a residence card through działalność gospodarcza. The application is filed only electronically through MOS 2.0 and requires profil zaufany. That is why it is worth arranging PESEL and the signature during the company registration, rather than separately six months later.

What happens after the company is opened?

The company starts reporting: declarations, ZUS, VAT, annual accounts, letters from the authorities. We arrange accounting services and can keep running the company for you, together with a registered address and mail handling.

What do you need from me to start?

For a spółka: a passport, a PESEL number, profil zaufany and a decision on who the founders are. Citizenship can be anything. For a sole trader business: the same plus one of the grounds from the list. If you have no PESEL or signature, we help you apply for them, 200 zł per person.

Let’s start by reviewing
your situation

  • We check your right to a sole trader business on fourteen grounds
  • We tell you what suits you, the full amount and the timeframe
  • We tell you whether you need to travel to Poland in your case

When is a good time to call?

or message us, we’re online
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